When Offices Are Going Digital, Why Are Premises Left Behind?

New and changing technology is redefining how people work in offices. But what about office premises? Or for that matter factory compunds or educational campuses.  

Why is premises management left behind in the digital age?

A premises ecosystem can be digitized. We call such spaces intelligent premises.

In this blog, let’s talk about what’s NOT an intelligent premises.

We take a look at how people and things are handled in most corporate parks or factory premises even today.

Paper Registers Are Passe

Hassled guards, annoyed guests

In most premises, be they corporate, educational, or residential, manual entry of visitor and vehicle or material information by guards / personnel at the entry gates and reception is still commonplace.

This surely doesn’t quite look like a very good first impression of a digital office.  

What about authenticating entries?

People and things at entry gates  and reception at best go through cumbersome authentication processes or nil at worst. And we are not even talking of entries in the thousands per day – of visitors, helpers, materials, vehicles, assets, etc.

How do you allow entry / exit along with quick verification?

Well, an intelligent premises can handle thousands of visitors, and yes, with foolproof authentication.

Data manipulation, misuse, theft, and loss

Since it’s not digital, data is never secure in manually managed premises.

All visitor entry and exit information recorded in the register is prone to loss and malpractices.

Besides, data generated at the entry gates are mostly unsuable to the management.

Didn’t you wish you could figure out which categories of visitors are the highest and what are the exact figures? Or what amount of which material made an entry into the premises?

How do you prevent ill-intentioned people entering the premises?

There is no way you can block them in manually managed entries.

It IS a security threat that only intelligent premises can prevent.

Move on from PCs and on-premise systems at entry gates because

High cost of implementation and risk of redundant systems and software

Cost of PCs and on-premise systems are much higher as compared to digitizing any premises. Not to mention system and software redundancy and the need to replace them every 4-5 years.

Digital premises, or intelligent premises, are mostly based on pay-as-you-go model.  

Gate 1 has no idea what’s going on in Gate 3

Unlike in intelligent premises, there is a lack of coordination in the gates of the PC-installed premises.

No centralized monitoring of activities in branches

There is no centralized monitoring of activities in multiple-branches in normal premises.

In an intelligent premises, you can access data generated in all the branches in one system.

Lengthy training for guards  

When it comes to PCs, technical know-how and staff training requirements is high.

Not in a digitized premises.

No way of dealing with unwanted visitors

There is no way you can deal with unwelcome visitors in premises in general.

But using the latest visitor management solution, which is a part of intelligent premises solution, you can easily block such people and prevent mischievious entries.

Hardware works separately from software

Not in intelligent premises.

Software and hardware are easliy integrated, such as, software is integrated to boom barriers and facial recognition systems.

Quick customer support is unthinkable

Because PCs.

But since intelligent premises are based on cloud technology, customer issues can be resolved on call immediately.